The Helen Loewenstein Memorial Trust
How the Trust respects the privacy of personal information collected by us.
If you have any questions or concerns about our policy, please contact us at email@example.com
1. Personal data that we process
The following table explains the types of data we collect and the lawful basis, under current data protection legislation, on which this data is processed.
|Purpose||Data (key elements)||Lawful basis|
|Enquiring about our organisation and its work||Name, email, message||Legitimate interests – it is necessary for us to read and store your message so that we can respond in the way that you would expect.|
|Subscribing to email updates about our work||Name, email||Consent – you have given your active consent.|
|Making a donation||Name, email, address, payment information||Legitimate interests – this information is necessary for us to fulfil your intention of donating money and your expectation of receiving a confirmation message.|
|Claiming Gift Aid||Name, contact details, tax paying status||Legal obligation – we are required by law to process this information|
|Website functionality||Website activity collected through cookies||Legitimate interests- it is necessary for us to store a small amount of information, usually through cookies, to deliver functionality that you would expect, such as remembering the contents of your order before you have fully completed the process.|
2. How we use your data
We will only use your data in a manner that is appropriate considering the basis on which that data was collected, as set out in the table at the top of this policy.
For example, we may use your personal information to:
- reply to enquiries you send to us;
- handle donations or other transactions that you initiate, including claiming Gift Aid where you have consented to this;
where you have specifically agreed to this, send you marketing communications by email relating to our work which we think may be of interest to you.
3. Protecting your data
The Trust has put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, the Trust limits access to your personal data to those employees and third parties who have a legitimate need to know.
The Trust has established procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach if legally required to do so.
4. When we share your data
We will only pass your data to third parties in the following circumstances:
- you have provided your explicit consent for us to pass data to a named third party;
- we are using a third party purely for the purposes of processing data on our behalf and we have in place a data processing agreement with that third party that fulfils our legal obligations in relation to the use of third party data processors; or
- we are required by law to share your data.
In addition, we will only pass data to third parties outside of the EU where appropriate safeguards are in place as defined by Article 46 of the General Data Protection Regulation.
5. How long we keep your data
We take the principles of data minimisation and removal seriously and have internal policies in place to ensure that we only ever ask for the minimum amount of data for the associated purpose and delete that data promptly once it is no longer required.
We will keep financial data for 7 years to ensure it is kept for at least 6 years which is a legal requirement.
6. Rights you have over your data
You have a range of rights over your data, which include the following:
- Where data processing is based on consent, you may revoke this consent at any time and we will make it as easy as possible for you to do this (for example by putting ‘unsubscribe’ links at the bottom of all our marketing emails).
- You have the right to ask for your data to be corrected and/or for it to be deleted.
- You have the right of access to your information.
- You have the right to lodge a complaint with the Information Commissioner if you feel your rights have been infringed.
A full summary of your legal rights over your data can be found on the Information Commissioner’s website here: https://ico.org.uk/
If you would like to access the rights listed above, or any other legal rights you have over your data under current legislation, please get in touch with us.
Please note that relying on some of these rights, such as the right to deleting your data, will make it impossible for us to continue to deliver some services to you. However, where possible we will always try to allow the maximum access to your rights while continuing to deliver as many services to you as possible.
7. Cookies & usage tracking
A cookie is a small file of letters and numbers that is downloaded on to your computer when you visit a website. Cookies are used by many websites and can do a number of things, e.g. remembering your preferences, or counting the number of people looking at a website.
8. Changes to this policy
9. Contacting us
If you have any questions, queries or complaints regarding the information contained within this policy or the manner in which we collect and/or process your personal data please contact us at:
firstname.lastname@example.org or by post at 22 Larwood Grove, Nottingham NG5 3JD.
Last updated June 2023